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ProjectInbox connects your mailbox to your projects. AI sorts, understands and archives every email automatically — including attachments, appointments and deadlines.
Project email management software for electricians, plumbers, HVAC installers and construction companies. Automatically link emails to projects — no more searching your inbox.
Project email management — automatic, smart, always up to date
From mailbox to digital project file — link emails to projects, track tasks and let AI do the admin work.
AI reads your emails
Every incoming email is automatically read, summarised and categorised. You instantly see what is happening without opening a single email.
Automatic per project
Emails are linked to the right project based on keywords and AI analysis. From quote to delivery — everything in one place.
Calendar from your mailbox
Dates, deadlines and appointments mentioned in emails are automatically recognised and added to a project calendar. Never miss a thing.
Smart attachment storage
All attachments — quotes, drawings, photos — are saved and shown with the right email. AI reads the content and provides a summary.
Ask questions about your project
"What did I agree with BuildCo?" Type it in and get an instant answer based on all your project emails.
Real-time synchronisation
Connect your existing mailbox via IMAP. New emails are automatically fetched and processed. No migration, no hassle.
From inbox to overview in three steps
Connect your mailbox, let AI do the work and stay in control of every project — effortlessly.
Your projects, clearly organised in one place
Create projects and attach customers, addresses and keywords. ProjectInbox then automatically knows which emails belong to which project.
- Create unlimited projects
- Add customer details and address
- Share projects with colleagues
AI links emails to projects automatically
Every incoming email is read by AI and linked to the right project. Can't link automatically? The email appears in 'To be linked' so you can decide quickly.
- Automatic linking based on AI
- Manual linking for uncertain cases
- Confidence score per email
Everything about a project on one screen
Open a project and immediately see all emails, tasks, notes and team chat together. Assign tasks to colleagues and ask the AI assistant questions.
- Create and assign tasks
- Notes and team chat
- AI assistant for project questions
AI analyses your project and gives instant insight
With one click, AI analyses all project emails and gives an overview of priorities, open action points, agreed appointments and risks.
- Automatic project summary
- Priorities and risks visible
- Ask questions in plain language
Deadlines and appointments always visible
AI reads your emails and automatically extracts dates. Deliveries, inspections, client appointments — they automatically appear in the project calendar. Never manually transfer anything again.
- Automatically recognised from email text
- Colour-coded by type: deadline, appointment, delivery
- Upcoming events directly visible in the sidebar
Software for electricians, plumbers, HVAC and construction companies
Specially developed for installation companies, contractors and service businesses that receive dozens of project emails daily. Organise your inbox per project — without any hassle.
Electricians
Electrical, data and security — keep control over every assignment.
Plumbers & HVAC
From service calls to maintenance inspections, everything at hand.
Construction & renovation
Multiple projects at once? Never search your inbox again.
"Finally I don't have to scroll through hundreds of emails to find an appointment."
"The AI summary per email saves me at least an hour every day. Brilliant."
"I can now see at a glance which projects need my attention."
Active within 5 minutes
Connect your existing mailbox and start immediately. No migration or installation needed.
Secure and private
Your emails are stored encrypted. Data is never shared or used for training.
24/7 automatic
Emails are continuously synchronised and processed — even when you are on site.
Simple, transparent pricing
No hidden fees. Cancel anytime.
For the independent professional who wants control over their project emails.
- Connect 1 mailbox
- Unlimited projects
- AI summary per email
- Project calendar
- Store attachments
- Tasks per project
- Notes per project
- Invite team members
- Team chat per project
- Assign tasks to colleague
- Tag colleagues in notes
For businesses with multiple employees managing projects together.
- Connect multiple mailboxes
- Unlimited projects
- AI summary per email
- Project calendar
- Store attachments
- Tasks per project
- Notes per project
- Invite team members
- Team chat per project
- Assign tasks to colleague
- Tag colleagues in notes
Try all features free for 3 days. After the trial, choose a plan that fits.
- All Solo features
- AI summary per email
- Unlimited projects
- Connect mailbox
- Project calendar
- Tasks & notes
- 3 days full access
- Invite team members
- Team dashboard
All prices excl. VAT. Cancel monthly. No credit card required for the trial.
Frequently asked questions
Everything you want to know about project email management software.
- What is ProjectInbox?
- ProjectInbox is project email management software for installation companies, electricians, plumbers, HVAC installers and contractors. It automatically links incoming emails to the right project using AI, so you always have a clear digital project file.
- How do I link emails to projects?
- Connect your existing mailbox via IMAP. ProjectInbox reads each incoming email and automatically links it to the right project based on AI analysis, keywords and sender. Emails that cannot be linked automatically appear in a separate list so you can decide quickly.
- Is ProjectInbox suitable for electricians and plumbers?
- Yes — ProjectInbox is specifically designed for installation companies, electricians, plumbers, HVAC businesses and construction companies. These sectors often manage many projects simultaneously and receive large volumes of email per project.
- What does email management software for contractors cost?
- ProjectInbox starts at €29 per month for the Solo plan (1 user). The Team plan costs €19 per user per month. You can try all features free for 3 days — no credit card required.
- Can I use ProjectInbox with my existing email address?
- Yes. ProjectInbox works with any mailbox that supports IMAP, including Gmail, Outlook, Ziggo and any custom business email address. No migration is needed — just connect and start.
Ready to tame your inbox?
Start free today. No credit card required, no obligations — just try it.